Republic of Cyprus
Civil Registry and Migration Department

GENERAL REQUIREMENTS FOR THE ACCOMPANYING DOCUMENTS



RATIFICATION OF ACCOMPANYING DOCUMENTS:

All the accompanying public documents issued in other states, must be duly certified, pursuant to the Law ratifying the Convention on the abolishing the requirement of legalisation for Foreign Public Documents of 1972 (Apostille stamp).

If the accompanying documents are issued by authorities of other states which have not ratified the Convention on the abolishing the requirement of legalization for Foreign Public Documents concluded in Hague on 5.10.1961 (Apostille), they should bear diplomatic ratification. The diplomatic ratification is done through one of the following ways: stamping the document by the Ministry of Foreign Affairs of the issuing country followed by a certification by the consular authority of the Republic in that country.
  • If in the issuing country there is an accredited diplomatic/ consular authority of the Republic, the chain of certification is as follows:
      1. Certification of the document by the Ministry of Foreign Affairs of the issuing country.
      2. Certification of the signature of the officer of the Ministry of Foreign Affairs of the issuing country by an officer of the diplomatic/ consular authority of the Republic in the issuing country.
      3. Certification of the signature of the officer of the diplomatic/ consular authority of the Republic in the issuing country by the Department of Certifications of the Ministry of Foreign Affairs of the Republic.
  • If there is not an accredited diplomatic/ consular authority of the Republic in the issuing country, the chain of certification is as follows:
      1. Certification of the document by the Ministry of Foreign Affairs of the issuing country.
      2. Certification of the signature of the officer of the Ministry of Foreign Affairs of the issuing country by a diplomatic/ consular authority of the issuing country in a third country.
      3. Certification of the signature of the officer of the issuing country’s diplomatic/ consular authority in the specific third country by an officer of the diplomatic/ consular authority of the Republic in that third country.
      4. Certification of the signature of the officer of the diplomatic/ consular authority in that third country by the Department of Certifications of the Ministry of Foreign Affairs of the Republic.

If the accompanying documents issued in other states are non-public, these must be certified by a certifying authority of that state (e.g. notary public).

By virtue of bilateral Government Agreements concluded, documents issued by Russia or Serbia are exempt from the requirement of any ratification / certification provided they are properly signed and that they bear an official stamp of the competent governmental authority that issued them.

Where an accompanying document required is a copy, it should be ratified in the same way.


Useful Information:
  • For information by the Ministry of Justice and Public Order in regards to the legalisation of documents, cklick here.
  • For the Member States of the Hague Convention (Apostille) click here.
  • For the informational brochure on how to ensure that your public documents will be recognised abroad click here.

LANGUAGES OF THE ACCOMPANYING DOCUMENTS:

All documents submitted with the application shall be in Greek or English. Otherwise, they must be accompanied by a certified translation into one of these languages, by the Press and Information Office or by a Consular Authority of the issuing country or by a governmental department/ service of the issuing country.



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